Academic Forms

State law requires that you be informed of the following: (1) with few exceptions, you are entitled on request to be informed about the information the university collects about you by use of this form; (2) under sections 552.021 and 552.023 of the Government Code, you are entitled to receive and review the information; and (3) under section 559.004 of the Government Code, you are entitled to have the university correct information about you that is incorrect.

To view the files downloaded from this site, Adobe Acrobat Reader must be installed on your system.

• Authorization to Release Educational Records
• Change of Address
• Email Alias
• Change of Major
• Change of Name and/or Social Security Number
• Diploma
• Undergraduate General Petition
• Graduate/ProfessionalStudent Petition
• Inter-Institutional Course Registration Form
• Request to Withhold or Release Public Information
• Residency Reclassification
• Term Withdrawal Requests
• Undergraduate Transfer Credit Petition
• Verification of Enrollment and Degree
• Veteran Educational Benefits

Authorization to Release Educational Records

1. Download and complete the Authorization to Release Educational Records (i.e. Info Release/FERPA Form).
2. Scan the completed document and save it in PDF format.
3. Upload/attach the scanned PDF document to myUH account. To complete this action, students should navigate to the Optional-Info Release Form To-Do List item in their myUH Student Center and click on the “details” link. Instructions for uploading/attaching the FERPA form can be found here. Students may contact the Office of the University Registrar at (713) 743-1010, option 7, for further assistance.

Change of Address

Current and former students may submit a change of address by either:

• updating your contact information listed in your Student Center within your myUH account, or
• calling the Office of the University Registrar and speaking with a service representative. (Identity will be verified before changes processed.)

Please Note:

• Students and alumni enrolled before 2000 may not be able to access their records in myUH and should call the Office of the University Registrar.
• Newly admitted students who have not yet enrolled should contact the Office of Admissions to have address information updated.

Students who fail to report updated contact information will not be excused from penalties on the grounds that communications sent by the University of Houston were not received.

Email Alias

The University of Houston uses email as the official medium for communication to students. You are assigned an email alias at the time of admission. It is your responsibility as a student to ensure the UH email alias points to a working email address at all times. You may update your email address information by logging on to myUH. Students and alumni enrolled before 2000 may not be able to access their records in myUH and should call the Office of the University Registrar.

Change of Major

A change of major is a formal procedure requiring official approval and documentation. You need to submit an Undergraduate General Petition form requesting a change of major and file this form in the department in which you wish to major. Approval the department is required. Consult an advisor in the department of your intended major for more information.

The university offers vocational and academic counseling and planning assistance to students having difficulty choosing a major. The Center for Academic Support and Assessment - Testing Services and University Career Services provide resources and support to students seeking career goals. For assistance with academic plans, students may meet with college advisers in the various departments and colleges.

Download the Undergraduate General Petition form

Change of Name and/or Social Security Number

University records of a name are based upon applications for admission. Subsequent name changes, along with copies of documentation, should be promptly reported to the Office of the University Registrar, 128 Welcome Center.

Download the Change of Name and/or Social Security Form.

Undergraduate General Petition

This form has multiple uses, including:

• Change of admission status
• Change of classification
• Course overload
• Change in degree objective (B.A. to B.S.)
• Degree requirement exception
• Change of major
• Writing proficiency requirement exemption
• Special problem course request
• Other (Request or petitions not covered by any other form)

Download the General Petition Form

Graduate/Professional Student Petition Form

This form has multiple uses, including:

• Change or add degree/certificate objective
• Degree requirement exception of course substitution
• Leave of Absense request
• Request graduate/professional transfer credit
• Reinstatement to a program

Download the Graduate General Petition Form

Inter-Institutional Course Registration Form

The University of Houston (UH) has a reciprocal arrangement with selected regional universities that enables enrolled, full-time graduate students to take graduate-level coursework at those participating institutions. Institutions participating in this inter-institutional agreement are Baylor College of Medicine, Rice University, the University of Texas Health Science Center at Houston, and the University of Texas Medical Branch. The agreement with these institutions provides for special admission arrangements, procedures for registration, and posting of final grades.

To be eligible to utilize this program, a student must meet the following criteria: enrolled full-time (including the proposed inter-institutional course), the course involved must cover a topic not being offered at the UH main campus, and the course must be required for the student’s degree plan.
Students are prohibited from participating in the inter-institutional program during the term in which they intend to graduate. Students are limited to no more than 6 credit hours of inter-institutional work in a single term and no more than 12 credit hours total. Students should initiate this process by completing an Inter-institutional Course Registration Form and submitting it to the Office of the University Registrar in the Welcome Center.  

In all cases, the student bears the responsibility for completing all necessary paperwork, obtaining all required signatures, and delivering documents between the institutions. Failure to complete the full registration process may invalidate the credit earned at the partner institution. Students will be enrolled in special course numbers and billed tuition and fees at the UH. Payment for inter-institutional coursework must be made on time according to the university's fee payment calendar along with all other coursework being taken at UH during that term.

The host institution should automatically send an official transcript to the University of Houston. It is the student’s responsibility to ensure the host institution has the proper authorization to release a transcript at the end of the term. The transcript should be mailed to.

University of Houston
Office of the University Registrar
Houston, TX 77204-2027

Download the Inter-Institutional Course Registration Form

Request to Withhold or Release Public Information

Download the Request to Withhold or Release Public Information Form

Term Withdrawal Requests

Please note: Term withdrawal means the student is dropping all courses in all sessions of the term and withdrawing from the university for the current term only.

The general processing time for all Term Withdrawal Requests is 3-5 business days, however, the official term withdrawal date for the student will be the date that the request has been received by the Office of the University Registrar.
Students who choose to fax the Term Withdrawal Request Form to the Office of the University Registrar are strongly encouraged to retain a copy of the fax confirmation page as a means of validating the submission date.
Any refund due to the student will be based on the date that the Term Withdrawal Request Form was submitted to the Office of the University Registrar.

Beginning Summer 2016 - New/Additional Request Submission Options

Undergraduate Students

Undergraduate Students may request a term withdrawal through the last day to drop or withdraw with a 'W', as posted in the Undergraduate Catalog Academic Calendar.

• Domestic Students - two ways to submit a request

  1. MyUH
     • To initiate the term withdrawal process, the student must log on to their MyUH account and select the Manage Classes tile for the Request Term Withdrawal link.
  2. Fax or In-Person
     • Required document(s)
       • the pdf version of the Term Withdrawal Form
     • Fax number: (713) 743-8342
     • Drop-off location: Office of the University Registrar in the UH Welcome Center

• International Students - one way to submit a request

  • All International Students must meet with a representative of the Office of International Student and Scholar Services (OISSS).
  • MyUH
    • Due to strict visa requirements, all international students ARE NOT able to initiate the withdrawal process via MyUH.
  1. Fax or In-Person
     • Required document(s)
       • the pdf version of the Term Withdrawal Form
       • Reduce Course Load form (required for Fall or Spring term)
       • Early Withdraw form (for OISSS)
     • Fax number: (713) 743-8342
     • Drop-off location is the Office of the University Registrar in the UH Welcome Center

Exceptions:

• • Military withdrawal situations use a different process and deadline. Please consult with UH Veteran Services for more information.
  • Medical and personal emergency situations may be requested after the deadline has closed. Please consult with Undergraduate Academic Affairs for more information.

Graduate/Professional Studies Students

Graduate/Professional Studies Students may request a term withdrawal through the last day to drop or withdraw with a 'W', as posted in the Graduate Catalog Academic Calendar.

Exceptions:

• • Military withdrawal situations use a different process and deadline. Please consult with UH Veteran Services for more information.
  • Medical and personal emergency situations use different processes and deadlines. Please consult with the Graduate School for more information.

• Domestic Students

  • Prior to ORD - two ways to submit a request
    
    1. My UH
       • May submit a request through MyUH prior to the official reporting day (ORD) for the term
       • To initiate the term withdrawal process, the student must log on to their MyUH account and select the Academic Records tile for the Request Term Withdrawal link.
    2. Fax or In-Person
       • Required document(s)
         • the pdf version of the Term Withdrawal Form
       • Fax number: 713-743-8342
       • Drop-off location is the Office of the University Registrar in the UH Welcome Center
  • After ORD- one way to submit a request
    1. Fax or In-Person
       • Required document(s)
         • the pdf version of the Term Withdrawal Form
         • a Student-Initiated Drop Form for every class that includes all required signatures.
       • Fax number: 713-743-8342
       • Drop-off location: Office of the University Registrar in the UH Welcome Center

• International Students - one way to submit a request

  • All International Students must meet with a representative of the Office of International Student and Scholar Services (OISSS).
  • MyUH
    • Due to strict Visa requirements, all international students ARE NOT able to initiate the withdrawal process via MyUH.
  1. Fax or In-Person
     • Required document(s)
       • the pdf version of the Term Withdrawal Form
       • Reduce Course Load form (required for Fall or Spring term)
       • Early Withdraw form (for OISSS)
     • Fax number: (713) 743-8342
     • Drop-off location: Office of the University Registrar in the UH Welcome Center

Undergraduate Transfer Credit Petition

This petition is used to request the acceptance of a transfer course as an equivalent of a UH course or the designation of core.

Instructions on how to submit a Transfer Credit Petition e-Form can be found here. 

Verification of Enrollment and Degree

The University of Houston has authorized the National Student Clearinghouse to provide degree and enrollment verification.
You may request enrollment verification by logging on to myUH and following the "Click here for free enrollment verification" link.

National Student Clearinghouse may be contacted at:
Web: www.studentclearinghouse.org or www.degreeverify.com
Fax: 703-742-4239
Email: service@studentclearinghouse.org
Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171

Veteran Educational Benefits

Eligibility for veteran educational benefits is determined by the US Department of Veterans Affairs (VA). The Veteran Certification Team in the Office of the University Registrar can help you complete forms and certify your enrollment to the VA so that you can receive your educational benefits.

A student must be admitted to the university and registered for courses in a degree-seeking program in order to be certified for veteran educational benefits.

Each semester after registration, students eligible for benefits must complete a Request for Enrollment Certification and submit it to the Office of the University Registrar located in the Welcome Center. A student will be certified during a semester only after he or she completes a Request for Enrollment Certification. If you are considering changing to the Post-9/11 GI Bill for fall 2009, you must first complete VA form 22-1990 to apply for this benefit. The application for the new chapter will be available May 1, 2009. Once you have completed this application, please print a copy for our files before you complete a Request for Enrollment Certification for fall 2009. Students enrolled in a graduate program must also provide a letter from the graduate adviser confirming how their courses satisfy degree requirements. Generally, it takes the Veteran Certification section up to two weeks to submit a certification to the Department of Veterans Affairs.
Eligible veterans and service members on active duty or in the reserves who have never received VA education benefits must complete an Application for VA Education Benefits, VA form 22-1990, and be prepared to provide a copy of his or her DD214/member 4 or Notice of Basic Eligibility form. Transfer students who have received VA education benefits at other institutions must complete a VA form 22-1995, Request for Change of Program or Place of Training.

Eligible dependents of veterans who have never received education benefits must complete an Application for Survivors' and Dependents' Educational Assistance, VA form 22-5490. Transfer students who have received dependent education benefits at other institutions must complete VA form 22-5495, Request for Change of Program or Place of Training Survivors' and Dependents' Educational Assistance.

Follow these instructions to submit a request for educational benefits. 

A DD214 is required to initiate the benefit, and a request for exemption under Hazlewood must be submitted to Student Financial Services yearly. Requests must be submitted before the 12th class day in the fall or spring semester or by the fourth class day during the summer semester. Those dates are available in the academic calendar.