Areas of Responsibility

Project Accounting:

•  Fund 7 basic training to project managers
•  Monitor certain gift cost centers and do appropriate cash sweeps on a monthly basis
• Review older cost centers for inactivity and prepare documents for project close
• outResearch deficit project fund balances in cost centers. Make appropriate entries
• Maintain files for Disaster/Insurance Recovery for outside consultants, FEMA and TDEM in order to recover losses from said disaster
• Insurance settlements/transfers to departments when claims are settled, reimburse department
• Construction in Progress - reconcile capital construction accounts on a monthly basis.
  Make appropriate entries
• Heaf Funding - transfer cash to fund construction projects monthly
• Local Funding - transfer cash to fund construction projects monthly
• Record overhead tap for Facilities Planning and Construction
• State to local and local to state expense transfers ? prepare documentation as needed
• Capital/M&O cost center determination/set up

Bond Accounting:

• Review bond bank statement reconciliations and prepare all bond debt service entries.

Project Cost Center Guidelines

• Bond and CP Project Funding Procedures
• Budgets for Debt Funded Constructon Projects
• Change in Source of Funds
• Construction Funding Issue Review
• Construction Project Funding Timing
• Cost Overruns
• Gift Funding Guidelines
• Project Cost Center Set Up

Disaster Recovery Financial and Documentation Guidelines

• Disaster Recovery Financial and Documentation Overview
• Financial Set Up - Accounting Structure
• Financial Set Up - Funding
• Recovery Activities - Procurement Documentation and Guidelines
  • Procurement Matrix
  • Micro Purchase Fill In Form
• Recovery Activities - Departmental Furnishings, Fixtures and Equipment Guidelines
• Recovery Activities - Force Account Labor Documentation
• Recovery Activities - Force Account Materials Documentation
• Recovery Activities - Force Account Equipment Documentation
• Recovery Activities - Payments